Sample 2: Medical Congress

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The following sample consists of:



Sample Programme Outline

  Sun Mon Tue Wed
AM Opening Ceremony Plenary Session Plenary Session
Plenary Session
PM Registration Parallel Session 1-4 Poster & Exhibition Parallel Session 1-4 Poster & Exhibition Parallel Session 1-4 Poster & Exhibition
  Welcome Reception Gala Dinner

Room Allocation
Plenary Session 400 Theatre Style
Parallel Session 1-4 100 (each)
Poster Presentation 100 120 cm wide
Trade Exhibition 20 W1800mm × D1800mm
Welcome Reception 400 Buffet
Gala Dinner 400 Seated




Sample Estimate

Congress Site: Kyoto International Conference Center
Conference Duration: 9:00 – 17:00 for 3 days in June

  Layout Capacity Meeting Room Usage Period  
Room Rental Plenary Session Theatre 400 Annex Hall 1

3 days plus 0.5 days for preparation

 JPY 3,600,000
Parallel Session 1 400 Annex Hall 1
Parallel Session 2 120 Room
C-1
Parallel Session 3 120 Room
C-2
Parallel Session 4 90 Room H
Poster & Exhibition 100p + 20b 700m² Annex Hall 2
Office 120m² Room F
AV Equipment Wired Microphone, Wireless Microphone, PA System, Time Indicator, Interphone, Lamp, Laser Pointer, OHP, Screen, DLP (LCD), Engineers, MS Software Rental, Photocopy Machine, Internet Access, etc JPY 3,700,000
Equipment Set-Up JPY 750,000
Signboards JPY 180,000
Poster & Exhibition Poster Panel, Basic Exhibition Stand JPY 1,850,000

Subtotal JPY 10,080,000
Tax 5% JPY 504,000
Total JPY 10,584,000


Reception & Dinner Depends upon your budget

Accommodation Kyoto Takaragaike Prince Hotel
Twin or Double (Single Use) JPY 20,000 (JPY 16,000)
Tax, service & breakfast included

Currency Converter: http://finance.yahoo.com/currency-converter?u#from=JPY;to=USD;amt=1

Estimates constitute sample only. Actual estimate will depend upon volume, size, season and your other requirements.